SKUUNI Help

Do you need help to get started? Do you get lost or are you wondering what to do next? Check this SKUUNI help section with an explanation of every feature of the software.

General Introduction to Skuuni

SKUUNI is designed to be very easy to use and learn. We provide a guided tour and walkthrough on what to do under each feature when you log in as a school. When you get lost while navigating the system, kindly refer to this page for appropriate instructions.

When you log in for the first time as a school, there are several basic settings to do before other sections can work effectively. This page will take every feature and provide basic instructions on how to add or set them up. Our support team are also readily available to provide immediate help if you encounter any challeges.

SIGN UP

Signing up to SKUUNI will take less than 5 minutes.

1. On any page you find yourself on the platform, Click on the signup button on the top-right corner.

On the signup page, there are instructions to guide you through the two different stages. Please read the instructions carefully

2. Stage 1: accepts personal information from the individual creating the account on behalf of the school. SKUUNI describes this individual as "SCHOOL ADMINISTRATOR" by default.

3. Kindly fill in the appropriate and valid information as required and proceed to stage 2.

4. Stage 2: Accepts short information about school such as Name, District, Circuit, etc.

5. If you are certain that every information provided is accurate and valid, hit the submit button to create your Account.

VERIFICATION

1. After submitting your information (creating your account), kindly check your email for a confirmation message fron SKUUNI.

2. Is everything correct? Hit the verify button in the email received to begin the verification process. This will not take more than 5 minutes.

3. When verification is successful, you will be redirected to the login page and you will see the "verification successful".

4. Verification not successful?? contact the support/administrators of SKUUNIi.

5. Login with your email address and password...Enjoy the amazing features!!

After you have successfully loggged in, there are some basic settings to do for effective running of your school system.

Academic Years & Terms Settings

All schools have Academic Years in which the session of the school operates. After signing up to SKUUNI, add New Academic Years (Advisable to create it as and when it is in need) for your school and make one active at any point in time. You always need to work with one active academic year in your system.

ADD ACADEMIC YEARS

On the left-side bar, Click on Academic Years Dropdown button (The first dropdown button on the left side-bar).

ACTIONS:

1. View All Academic Years: Gives a list of all your school's academic Years.
2. Add New: Click on the ADD NEW button to add New Academic Year to your school.

To change the ACTIVE STATUS of Academic Years:

1. Click on All Academic Years
2. In the list of Academic Years presented, click on any academic Year that is INACTIVE (with a red label) to set it to ACTIVE.

NOTE:

Changing the active status of an academic Year (current/active) affects other sections of the application using the previous academic year that was set before it was change. It is advised to change its active status when only needed.

OTHER ACTIONS:

1. Editing academic year name
2. Deleting Academic Year

Introduction

All schools have Terms(in an Academic Year) in which the session of the school operates. After signing up to SKUUNI, add New Terms (First Term, Second Term & Third Term) for your school and make one ACTIVE at any point in time.

On the left-side bar, Click on Terms Dropdown button (The second dropdown button on the left side-bar).

ACTIONS:

1. View All Terms: Gives a list of all your school’s Terms created.
2. Add New: Click on this button to add New Term to your school.

To change the ACTIVE STATUS of a Term,

1.Click on All Terms.
2. In the list of Terms presented, click on any Term that is INACTIVE (with a red label) to set it to ACTIVE.

NOTE

Changing the active status of term, affects other sections of the application using the previous Term that was set. Do this action as and when it is needed.

Other Actions:

Other Actions include: 1. Editing Term Name (such as Term 1 to First Term)
2. Deleting a Term

Staff & Roles Management

All schools have staff (Teaching and non-teaching).
After signing up to SKUUNI, it is necessary to first Add/Register all staff for effective management of staff information and record keeping.

Depending on their job responsibilities, personnel will have different roles and authorizations. Creating roles is important in order to give the right access to each individual employee in the system.

On the left-side bar, Click on Staff & Roles Dropdown button (The third dropdown button on the left side-bar).

Actions:
1. All staff: Gives a list of all your school’s staff and their details.
2. Roles Management : Click on this button to manage all staff roles associated to your school.

Role Management

1. Click on Role Management: All roles in your school are presented in the listing.
2. Click on Add Role at the top-right corner of the screen.
3. Enter Role Name and Description (Eg. Accountant, Manages the accounts of the school).
4. Select Permissions to choose the actions and authorizations that should be associated with that Role and save.

Other Actions under Role Management;

1. Edit Role: To edit the Role Name, Description of Role and Permissions associated to the role.
2. Delete Role.
3. Manage Permission: Edit Permission associated with role only (Role remains unchanged).

NOTE: We advise you to first define the Roles and Permissions for your school, before adding names and other personal information and job descriptions in this section of the SKUUNI platform.

All Staff:

Click on All staff button to see listing of all staff in the school.
1. Click on Add New Staff at the top right corner at the screen.
2. Fill Staff information/data.
3. Select Role of Staff (Permissions must be assigned to role already on Role management tab).
4. Save data

Other Actions Under All Staff Tab

1. View Staff information
2. Edit Staff information
3. Delete Staff information

Students & Attendance

Student registration is the most basic feature of Skuuni. New Students can be admitted with the registration feature. Same procedure applies to Old(existing students ).

Features:

Features: 1. All Students: Gives a list of all your school’s students registered into Skuuni and their details.
2. New Student : Click on this button to register a new student in your school.
3. Attendance: A feature for taking Attendance of students in their classes on a daily basis.

Actions:

1. Click on All students to see a listing of all students in your school irrespective of their classes.
2. Click on Add New Student at the top right corner to add a new student.
3. Fill student basic information and save data.
There is a quick search bar on the top of the listing at the right corner that can be used to easily and quickly search for any student.

Other Actions include:

1. Edit student information

2. Delete student

Each teacher can register attendance of students in his/her class once a day.

1. Click on Attendance button on the left side-bar.

2. All Classes of your school are presented.

3. Click on a CLASS to take attendance of the CLASS for the day (Note: Attendance for the day can only be changed once every day)

4. Click on Take Attendance on the top right-corner of the screen to take class attendance.

5. If a student is absent, uncheck the box against his/her name Save data after unchecking all students absent for the day

Terminal Reports

Preparing Terminal reports is an integral part of school administration.

On the left-side bar, Click on Staff & Roles Dropdown button (The fifth down button on the left side-bar).

Actions:

On the left-side bar, Click on Terminal Reports (The fifth drop-down button on the left side-bar )

1. Click on Manage Class Reports button

2. All classes of your school are presented in the list

3. Click on a class name to manage Report for the Class

4. All students in the class are presented in the list view

ADD REPORT

1. In the Add report column, Click on the button against a student’s name to add report for the student for a particular academic year, term and class.

2. Choose the Subject to add marks for.

3. Enter the class score (must not exceed 30), Enter exam score (must not exceed 70).

4. Save report for student

EDIT RESULTS:

In the Edit report column, Click on the button against a student’s name to edit his/her results/report for a particular academic year, term and class.

ADD TERM INFO:

In the term info column, click on the button against a student’s name to add his remarks for the term (eg. vacation date, reopening date, headteacher’s remarks, etc.)

VIEW REPORT :

To view the results of a students for a particular academic year, term, class etc,
In the view report column, click on the button against a student’s name.
Choose the academic year and term you want to check the results view results if present

1. Click Student & Attendance
2. Click Promotion
3. Select Class
4. Slect the New Class to promote students to
5. Uncheck failed student (s)
6. Click Promote to complete the process.

Classes, Subjects & Grades Management

Classes management is a basic feature in school administration. By default a class called "Completed Students" is created for managing all students who have completed school. This class cannot be deleted from the system unlike all other created classes.

Click on Classes and Grades on the left-sidebar (The sixth drop-down button on the sidebar )

Add New Classes for your School

1. Click on All Classes button

2. On the top right corner, click on the Add New Class button.

3. Enter the class name and save.

Other actions

1. Edit Class name

2. Delete class

Subject management is a basic feature in school administration

Click on Classes and Grades on the left-sidebar (The sixth drop-down button on the sidebar )

Add New Subjects for Your School

1. Click on All Subjects button

2. On the top right corner, click on the Add New Subject button.

3. Enter the Subject name and save

Other actions

1. Edit Subject name

2. Delete subject

Grades management is a basic feature in school administration Click on Classes and Grades on the left-sidebar (The sixth drop-down button on the sidebar )

Add New Grade Range per Your School

1. Click on Set Grade button

2. On the top right corner, click on the Add New Grade range button.

3. Enter the start range, end range and select the associated remarks

4. save

Other actions

1. Edit Grade range

2. Delete grade range

Fees Management & Settings

Fees management is a basic feature in school management. There are several settings to make in order to manage fees of your school.

On the left-side bar, Click on Fees Management drop-down button (The 7th drop-down button )

1. Fees items (These are the individual components that makes up the total school fees for a class of students).

2. All set fees (This tab gives all categories of school fees set for a class per academic year, per term).

3. Receive fees (This tab provides the form to register the receipt of school fees from students).

4. All fees paid: (This tab gives the list of student who have paid their school fees in the academic year, term and class)

Add Fees Items

1. Click on all fees items

2. You are presented with a list of all fees items that makes up a school fees.

3. Click on the Add new fees item button on the top right corner to add new fees items.

4. You can add more fees items at a go without adding them one after the other.

5. Save

Set Fees (FOR AN ACADEMIC YEAR AND TERM)

1. Click on set fees button on the left sidebar

2. You are presented with a list of all fees set for academic years and terms that makes up a school fees for various classes.

3. Click on the set fees button on the top right corner to set fees.

4. Select academic year, term, select classes, select fees item, enter amount, add more fees items and amount.

5. You can add more fees items at a go without adding them one after the other.

6. Save

List of all student who have paid school fees for a period (academic year, term, class)

DEBTORS LIST

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A list of all students owing school Fees

Receive Fees

1. Click on receive fees.

2. Select class from the list of classes in school.

3. Click on receive fees against the name of the student paying the fees.

4. Enter the amount and the name of the person paying (whether the student or his guardian).

Financial Management Settings

One of the basic activities in managing a school is on finances. How to keep track of accurate amounts of cash inflows and outflows.

Income Types

1. In order to add incomes, a school needs to add income types for his school. Income types examples include, Sales of Friday wear, sales of special books, Classes/studies fees, etc.

2. Click on Financial Management dropdwon button on the left side bar.

3. Click on Income types, to see all income types for your school.

4. On the top-right corner, click on Add New Income type. Enter the Income type name and submit.

All Incomes

1. To add income, Click on All Income under financial management.

2. A list of all income receive over the period is presented. Click on Add New Income on the top right corner of the screen.

3. Fill the form for appropriate information and Add Income.

4. The income accumulated over the period is displayed on the header bar of the screen.

Expenses Types

1. In order to add expense, a school needs to add expenses types for his school. Expenses types examples include, cost of Staff Chair, cost of Brooms, cost of chalk and dusters, etc.

2. Click on Financial Management dropdwon button on the left side bar.

3. Click on Expenses types, to see all expenses types for your school.

4. On the top-right corner, click on Add New Expenses type. Enter the Expense type name and submit.

All Expenses

1. To add expense, Click on All Expenses under financial management.

2. A list of all expenses incurred over the period is presented. Click on Add New Expense on the top right corner of the screen.

3. Fill the form for appropriate information and Add Expense.

4. The expenses accumulated over the period is displayed on the header bar of the screen.